Scout the ideal locations for event signage.Rent rope barriers for check-in guest flow.
Examples of when event logistics should influence venue sourcing: Consider logistics in your venue choiceįor obvious reasons, logistics depend heavily on location. Share the timeline with your team and have them add tasks to ensure nothing is skipped. This timeline should include key dates and tasks, from early planning meetings to venue research to contracting with vendors, such as furniture rental companies and catering companies. Keep your event logistic requirements on track with a detailed event planning timeline. Save time managing event logistics with better collaboration For a college symposium that starts with seminars in one building and is followed by a reception across campus, logistics will involve golf carts for people with mobility issues and older guests.For a large event featuring a string quartet, logistics should involve the setup of a sound system that allows every guest to enjoy the music at a comfortable decibel.If your event goal is hands-on time with a new product, you’ll make sure your the temporary stage vendor provides multiple stairways and ramps to facilitate crowd flow.
Ways in which your event goals and EVP can help guide your logistics choices: The EVP essentially clarifies the goals of your guests, whether they want to enjoy the headlining acoustic band, learn something new, or meet interesting peers in their industry.Īll decisions, including logistics, should flow from these goals. It could be team building, building excitement around a new product, or raising funds for a non-profit organization.Īn event value proposition focuses on the attendee experience, so that your event aligns with their top needs and interests. Your event goals are the things your business or client wants to achieve by the end of the event. Clarify your event goals and your event value proposition Before the event: Logistics that set the stage 1. Read on for 17 event logistics secrets to help you create streamlined events. But there are ways to ensure the experience meets and exceeds attendee expectations and your client’s goals. Wrangling event logistics is never an easy task, whether you’re planning a non-profit gala or a large, multi-day conference. Whether it’s flying in a keynote speaker or renting tables, it’s easy to see how logistics gone awry can impact the success of an event. The logistics of an event are the complex processes that get the people, places, and things in place for the big day (or days!).